A full UK VAT invoice usually shows a unique invoice number, the supplier’s name, address and VAT registration number, the tax point and invoice date, the customer’s details, a description of the goods or services, unit prices, the VAT rate for each item, the total excluding VAT and the total VAT. AlFasil extracts these into a spreadsheet ready for your bookkeeping.
What AlFasil checks on UK invoices
- VAT number format: GB followed by 9 digits (or 12 for branch traders).
- VAT rates: 20% standard, 5% reduced, 0% zero-rated. Anything else is flagged.
- VAT by rate: invoices that mix 20% and 0% items are common; AlFasil keeps a breakdown per rate and checks each.
- Totals: net + VAT = gross.
Simplified invoices
Retail sales up to £250 may use a simplified invoice without the customer’s details. AlFasil treats these as receipts.
Making Tax Digital
If you keep digital records for Making Tax Digital, AlFasil’s export gives you clean, consistent data to import into your bookkeeping software. This page is general information, not tax advice — check HMRC guidance for your situation.