Typing invoices into a spreadsheet is slow and error-prone: a missed digit in a VAT number or a total that doesn’t match the lines is easy to make and hard to spot later. AlFasil reads the invoice for you and gives you a spreadsheet you can open in Excel or import into your accounting software.
What ends up in the spreadsheet
For every invoice, AlFasil extracts:
- Supplier: name, address, country and tax number (TRN, VAT number, EIN…)
- Buyer: name and tax number when they’re printed
- Invoice number, issue date and due date (Hijri dates are converted, the original is kept)
- Line items: description, quantity, unit price, discount, VAT rate, VAT amount and line total
- Totals: subtotal, discount, shipping, VAT by rate, total, amount paid and balance due
- Currency as an ISO code (AED, SAR, GBP, EUR…)
You choose the shape of the file: one row per invoice for a purchase register, or one row per line item for analysis or import.
Checked before you see it
Extraction alone isn’t enough — you need to know when something is off. Every document is cross-checked:
- Line items must add up to the subtotal.
- Subtotal − discount + shipping + VAT must equal the total.
- Each VAT amount must match its rate.
- The rate must be normal for the supplier’s country (5% in the UAE, 15% in Saudi Arabia, 20% in the UK…).
- TRN and VAT numbers must have the right format.
- Dates must make sense, and the same invoice must not be entered twice.
Anything that fails a check, or that the AI wasn’t sure about, is highlighted in yellow with a plain-language reason.
Step by step
- Drop your invoices (PDF, photos, or a ZIP) into AlFasil.
- Wait a few seconds per page.
- Review the highlighted fields and approve.
- Click Export and choose Excel (.xlsx) or CSV.
Excel files keep amounts as real numbers, so you can sum and pivot straight away. Arabic exports open right-to-left.
Try it on one invoice now
The free tool below needs no account. You’ll get the extracted data and a CSV or Excel file, and the original is deleted right after processing.